Options

• Refresh data when opening the file:  When checked, a Smart Refresh will be performed when the workbook is opened (drawing in any data that is new in the ERP since the last refresh of the Velixo functions).

• Refresh external data sources and PivotTables when refreshing this workbook:  When checked, this setting will automatically refresh both PivotTables and non-Velixo external data sources when using the Velixo NX Refresh feature.

Controls the way the balances of the liability and income GL accounts are represented in your worksheets. The following options are available:

• Normal (Default value): The credit balances for liability and income accounts are displayed as positive numbers, and the debit balances are displayed as negative numbers. In this mode, the total balance of all asset and expense accounts is equal to the total balance of all liability and income accounts (and Assets + Expenses = Liabilities + Income)

• Reversed: The credit balances of liability and income accounts are displayed as negative numbers, and the debit balances are displayed as positive numbers. In this mode, the total balance of all accounts is equal to zero (i.e., Assets + Expenses + Liabilities + Income = 0)

Controls whether drilldown sheets are created in the current workbook or if they are created in a separate workbook.

Controls how blank rows/columns should be handled after hiding zero rows/columns in a report. There are three possible settings:

If your report contains Velixo GI functions, the Options window includes a setting section for each Generic Inquiry referenced from within the report:

Using the edit ("pencil") icon, the side panel displays the options for the specific generic inquiry:

Note: The ERP only supports the use of Smart Refresh with those generic inquiries that do not contain binary or date fields which include the words "modif" or "stamp" (e.g., LastModifiedDateTime, LastModified, tstamp, timestamp).  For inquiries that do include such fields, only the option for Full Refresh will be available.

Important: ... If a generic inquiry (which has been used within the report) subsequently becomes unavailable (by being removed from either the ERP or its OData feed), a notification icon will appear in and the edit icon will be removed from the Generic Inquiries Options section...


... and Excel will display a #VALUE! message wherever that inquiry is referenced:

Allows you to control how much data is retrieved from the database.  There are two options for Refresh Mode: Smart Refresh and Full Refresh.

Key columns are those fields which uniquely identify each record in the Generic Inquiry. An example of a unique field for a list of GL accounts would be the AccountCode. Another example for invoice document lines would be the combination of Document Type, Invoice Number, and Line Number.

NOTE: Typically, a Description field or an Account Class would not suffice as a key field (since there are many duplicate values in tables that contain such fields). Doing so would result in an error message when using GI functions with that Generic Inquiry.

Also note that there is no universally applicable unique field, and a set of keys would typically differ across Generic Inquiries. For example, AccountCode can guarantee uniqueness in the chart of accounts, but would not suffice as a key in a list of GL transactions, where multiple lines can contain the same account.

When used with Full Refresh, Velixo NX does not require the configuration of key fields for use with the GI function. Keys are necessary only if we want to use Smart Refresh and/or if we want to use the GILOOKUP function.