Using a cell or range reference for the Email Body in a Distribution List

When creating a new Distribution List for which you want to send an email, you have the option to type in the text you want to use for the body of your email:

Sometime, however, you may want a somewhat more complete email body - one that you place in the report itself, so that you can review it:

Velixo Reports allow you to do that and then reference that in the Email Body column of the Distribution List.

We can use a cell reference or, if the email body is in a named cell...

... we can use that.

On the Distribution List tab, we enter a # symbol in the Email Body column and then specify the cell or range reference of the text we want to use:

When we distribute, our email is created with the text we placed in our report, and the specified report is attached:

 *** Troubleshooting ***

In order to maintain the line spacing in your email body, you MUST use the # symbol when referencing the cell or range.  Using an equal sign (=), for example, will result in all line spacing being removed:

Sometimes, we may want to use the report itself as the body of our email and not even include an attachment.

Our data is on the Report sheet in columns C through E:

To accomplish this, Velixo Reports includes the None distribution format:

By selecting None and then leaving the File Name, Tab Selection, and Folder Path blank, we can then use a reference (to a cell, cell range, or named range) in the Email Body column to point to our report data:

Now, when we distribute the report, no file is created.  Instead, our report becomes the body of the email.